JOB TITLE: Payroll Specialist

DEPARTMENT: Finance

REPORTS TO: Accounting Manager

FLSA STATUS: Non-Exempt

OUR GUIDING PRINCIPLES:

Make Every Interaction Count

Act with Respect and Integrity

Demonstrate Passion for Continuous Improvement

Be Worthy of Trust from all Stakeholders

OVERVIEW:

The Payroll Specialist is responsible for managing all aspects of the payroll process, in close collaboration with internal partners, including but not limited to maintaining time keeping records and reviewing payroll and payroll reports for accuracy. This position requires significant attention to detail with considerable knowledge of payroll administration, including multiple states and federal regulations.

ESSENTIAL FUNCTIONS:

• Analyzes, prepares and inputs payroll data. Uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
• Conducts regularly scheduled audits of payroll records to ensure continued accuracy
• Performs account reconciliations and provides general ledger support

• Maintains confidentiality regarding all financial matters

• Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support

• Develops and maintains payroll procedures and documentation to ensure consistency and accuracy.
• Establishes and maintains a positive working relationship with both internal and external stakeholders

• Manages employee concerns, in close partnership with HR, regarding incorrect payments and resolves discrepancies
• Facilitates management and employee understanding of payroll procedures
• Manages payroll workflows, process garnishments, distributes W-2 forms, tracks PFP, assembles financial data for audits

SUPERVISORY RESPONSIBILITY:

No supervisory responsibility.

EXPECTED WORKDAYS/ HOURS:

This position requires full, flexible availability including evenings and weekends as needed.

QUALIFICATIONS:

• A minimum of four (4) years payroll experience; Associate’s degree in accounting preferred.
• Extensive knowledge of payroll industry software tools.
• UKG (Ultimate Kronos Group) experience preferred
• Must be 18 years of age or older.

OTHER DUTIES:

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY

SaviLinx, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

VEVRAA FEDERAL CONTRACTOR/EQUAL OPPORTUNITY EMPLOYER

Education

• High School or better